REPORTS

REPORTS

A report is a very formal document that is written for a variety of purposes in the sciences, social sciences, engineering and business disciplines. Generally, findings pertaining to a given or specific task are written up into a report. It should be noted that reports are considered to be legal documents in the workplace and, thus, they need to be precise, accurate and difficult to misinterpret.

DIFFERENT TYPES OF REPORTS

Physical Description Report:Physical description reports describe the physical characteristics of a machine, a device, or some other type of object. They also explain the relationship of one part of the object to other parts so that the reader can visualize the object as a unit. Physical description reports are many times combined with process, analysis, or investigation reports.

Process Report:Process reports explain how products are produced, tests are completed, or devices operate by describing the details of procedures used to perform a series of operations. Process reports may be general or detailed. General process reports are addressed to persons not directly involved in performing the process. Detailed process reports are designed to give the readers all the necessary information needed to complete the process.

Analytical Report:Analytical reports critically examine one or more items, activities, or options. They are structured around an analysis of component parts or other common basis for comparison between options. This type of report usually results in conclusions and recommendations.

Examination Report:Examination reports are used to report or record data obtained from an examination of an item or conditions. Examination reports differ from one another in subject matter and length. Some are similar to analytical reports but are less complicated because the information is obtained from personal observations. Examination reports are logically organized records investigating topics such as accidents or disasters. They are usually prepared for people knowledgeable about the subject and not for the general reader.

Laboratory Report:Laboratory reports record and communicate the procedures and results of laboratory activities. Equipment, procedures, findings, and conclusions are clearly presented at a level appropriate for readers with some expertise in the subject. They are sometimes presented in laboratory notebooks using neatly handwritten text and charts.

Literature Review:Literature reviews are logically organized summaries of the literature on a given subject. It is important that they are correctly documented and accurately represent the scope and balance of the available literature. Conclusions drawn reflect the collection as a whole and should appropriately reflect various points of view. Overuse of direct quotations should be avoided.

INTERVIEW

INTERVIEW

Interview suggests a meeting between two persons for the purpose knowing each other

As a part of the interview board of a recruitment firm, I consider the following skills as needed by the interviewer and the interviewee.

SKILLS REQUIRED FOR AN INTERVIEWER

Use brief verbal responses that will keep the applicant talking - prod with questions such as “Tell me more” “That’s interesting”, etc.

Give your entire attention to the interviewee and respond with encouraging facial expressions and nods of the head.

Respect the feelings of the applicant even if consider the person wrong.

Let the applicant complete his sentence. Don’t interfere in between.

Never argue even if you think the applicant is wrong.Make the candidate feel comfortable and relaxed.

Tell him when and how he will know the outcome of the interview.Conclude the interview politely and properly.

SKILLS REQUIRED FOR AN INTERVIEWEE

Be punctual.

Dress appropriately for the interview. Your general appearance should be neat.

Show your confidence in your handshake.

Ask questions in turn to show that you are interested.· Don’t be nervous.

Don’t interrupt the interviewer. Speak only when you are asked to.

Express your enthusiasm for the job.

Don’t be discourteous or rude.

Don’t show any irritating display of knowledge.

Be frank and don’t exaggerate.

Seek information about the job.

When you leave, do so politely.

WRITTEN COMMUNICATION

WRITTEN COMMUNICATION

Communication is the process of transfer of information from a sender to a receiver who understands the message from the sender.

Written communication includes letters, circulars, memos, telegrams, reports, minutes, forms and questionnaires, manuals, etc. Everything that has to be written and transmitted in the written form falls in the area of written communication

IMPACT OF WRITTEN COMMUNICATION IN TODAY’S CORPORATE ENVIRONMENT

It is accurate and precise
It can be repeatedly referred
It is a permanent record
It is a legal document
It has a wide access

TYPES OF COMMUNICATION

*Communication with words:

Spoken words and written material are called verbal communication because they use language as the means for communication.

Most of the communication in our life is oral communication. This is because we learn to speak first and then to write. The disadvantage of oral communication is that it does not always save time. It is not possible for Prime Minister to speak to the people to Red Fort every day. It will cost a lot in terms of money, time and other important resources. People have to meet each other all the time to communicate orally.

Written communication provides records for future reference. This is a major advantage. A single message can be sent through mailing to many people. The disadvantages of written communication are that since paper is extremely used for written communication there could be problems of storage and maintenance of records.

*Communication without words:

Non-verbal communication generally takes place as a supportive form of communication to verbal communication. This is its advantage. This type of communication is used in support of verbal communication, but if the words of the speaker and his actions for the message do not match, it will be confusion for the listeners

Shaking our head to indicate refusal, nodding our head to show agreement, waving our hands to say good bye and even staring at someone to express anger or displeasure are all called body language.Non-verbal communication consists of tone and body language, which is made up of gestures, eye contact and facial expressions. Even the personality of a person can influence communication.

* Formal Communication:

Communications which are routed through what have been known as ‘official channels,’ for example, a written memorandum from a managing director to his / her departmental heads to call a meeting.

* Informal Communication:

Information is passed on by word of mouth among interested colleagues who have received it from various sources e.g. visits.

NEWS REVIEW - THE HINDU -SEP 24,2007

Ramar Sethu issue: “No geological evidence”

Staff Reporter

TIRUCHI: There is absolutely no geological evidence to indicate that the submerged formation between Rameswaram and Mannar is a man-made structure, according to K. Anbarasu, Research Scholar, Post Graduate and Research Department of Geology, National College, Tiruchi.

The underwater features generally called shoals observed between Rameswaram and Mannar are nothing but continuation of depositional formations akin to the 21 small islands found parallel to the coast formed by the deposition of sands due to low energy wave movement. The deposition has also been facilitated by the alongshore drift of sediments by littoral or long shore currents, explained Dr. Anbarasu, who has compiled a report on the coastline of Tamil Nadu as part of a project funded by the Department of Ocean Development, Government of India.

Atlas

He has also brought out the Atlas of Coastal Gemorophology of India. Deposition is a common feature observed in several coasts of the earth wherever the low wave energy environment is found, and there is nothing unusual in the occurrence of shoals in a narrow water region like Palk Strait, where currents get deflected forming low wave energy environment and with a source – usually rivers. Vaigai and Tambrabarani rivers supply sediments to the longshore currents for onward drift.
The northern part of Rameswaram island is made up of dead and live corals overlain by recent sediments, whereas the southern part is like a spit extending towards Mannar for about fifteen kilometres. It is this extension, a naturally formed shoal, that is observed underwater in the Palk Strait, and has nothing to do with ‘Ramar Bridge’.

But for the remnants of Dhanuskodi that was washed away by a heavy storm in 1963, there is no evidence for the ‘Ramar Bridge’. Had the ‘Ramar Bridge’ existed in the region, it should have been the extension of the Dhanuskodi spit and the remnants of it should have been observed. On the other side of Palk Strait in Sri Lanka also, no evidence of ‘Ramar Bridge’ has been noted.

The details of marine processes and sedimentation can be explained only by geologists and not by archaeologists, though at times the latter conduct underwater survey for studying submerged remnants of ancient structures. Going by records, no underwater archaeological survey has been conducted along the coast of Rameswaram, Dr. Anbarasu said.

TOO MANY COOKS SPOIL THE BROTH

SORRY

TOO MANY COMMENTS SPOIL THE LIFE OF COMMENTATOR

SO SHUT DOWN THE MOUTH